Museum Association
of Arizona

Building a Vital Museum Community

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2022 Bylaws Revision

Proposed MAA Bylaws Revision

3. Nominations and Elections

a. Nominating Committee
The Immediate Past President chairs the Nominating Committee. The President, subject to the approval of the Executive Committee, appoints a minimum of two (2) additional Association members to the Nominating Committee.

A Member shall be defined as an Individual or Institutional representative whose membership is current at the time of appointment, nomination, or voting. 

b. Call for Nominations
A call for nominations for Board Officers and Directors shall be sent out to the membership at least 90 days prior to the Annual Business Meeting.   

Any Member may propose an individual for nomination  (including themselves or any other Individual Member) for a specified Office in the Association by a letter to the Nominating Committee.

Nominations are closed 60 days prior to the Annual Meeting.

c. Creation of the Slate
The Nominating Committee shall review the nominations, ensuring that the candidate has accepted the nomination, and create a slate containing at least one candidate for each vacant position.   To the greatest extent possible the slate shall provide balanced representation of geographic region, museum type, and diversity.

d. Voting
The slate shall be provided to Individual Members and the contact name listed for each Institutional Members   at least 30 days prior to the Annual Meeting.  

Ballots shall be accepted up to two hours before the Annual Business Meeting. 

Ballots shall be tallied by the Executive Director, with the person receiving the highest number of votes for each office elected. 

e.  Record  Retention
Voting results shall be preserved by the Executive Director for one year after the election.

The Secretary shall sign a formal Certification of the election to be maintained in the Association’s permanent records.

f. Term of Office
Elected officers and directors shall take office at the conclusion of the Annual Meeting.


Proposed by Bylaws Task Force, March 2, 2022

 

 

Current MAA Bylaws

3. Nominations and Elections
a. The Immediate Past President chairs the Nominating Committee. The President, subject to the approval of the Executive Committee, may appoint a minimum of two (2) members in good standing from the membership at large.

b. At least 30 days before the Annual Meeting, the Nominating Committee will put forth to the membership names of at least one candidate for each vacant position.

c. Any Individual Member may nominate himself or herself or any other member for office in the Association by a letter to the Nominating Committee provided that:
1) The individual nominated is an Individual Member in good standing in the Association.
2) The individual nominated has accepted the nomination.
3) The letter of nomination is received by the Nominating Committee at least 60 days prior to the Annual Meeting.
4) Nominations are closed 60 days prior to the Annual Meeting.

d. Those individuals who have accepted the nomination, shall constitute a ballot. The ballot shall be mailed to individual and institutional members in good standing at least 30 days prior to the Annual Meeting. The ballot shall also be provided to new members up to the end of the voting period at the Annual Meeting. Ballots are to be returned to the Secretary at least two hours before the Annual Meeting. Ballots shall be tallied by the Secretary, with the person receiving the highest number of votes for each office elected. Ballots shall be preserved by the Secretary for six (6) months after the election.

e. Nominees must be present at the Annual Meeting, unless excused by the Executive Committee, when they are elected. Elected officers and directors shall take office at the conclusion of the Annual Meeting.

Museum Association of Arizona

P.O. Box 63902,
Phoenix, Arizona 85082

azmuseums@gmail.com

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